The software solution for legally-secure email archiving
With REDDOXX MailDepot users just have to click on the mouse twice to access any email. The powerful, full text indexed system searches your email archive in seconds along with all text oriented attachments (e.g. Word or PDF).
The time consuming sorting and organizing of the emails in the mailbox is now redundant. All emails are stored automatically and permanently in an archive that is autonomous from the mail servicer. The MailDepot is obviously in compliance with all statutory requirements, which have been in effect and binding for many years.
All functions at a glance
- GDPR & GoBD compliant: Legally secure and revision proof archiving of all emails
- Maximum ease of use
- Long-term, sustainable archiving
- Definitive allocation and identification of emails that have to be retained as a matter of law
- Connection to existing document management systems possible
- Immediately and sustainable relieves your IT infrastructure
- User friendly operation thanks to integration into Microsoft® Outlook / web browser access and smartphone (iOS / Android)
- Retroactive archiving of existing archives possible
- External storage of archived data possible
- Compliance- & statute compliant solution
- Double check (four-eye principle) audits possible
- Compliance product
Stay autonomous from the email server type used
The email archiving solution works independently from the type of mail server, supports any type of storage and can therefore be easily integrated into any existing infrastructure. Thanks for full text indexing, any archived email can be immediately found again and restored with just a click on the mouse.
With the email archiving of REDDOXX you receive a long-term archiving with future security thanks to the use of common market standards. The same applies to the support of the mail server. Thanks to its flexible connection, REDDOXX supports almost all mail servers available on the market. This creates investment security and offers you the opportunity at any time to migrate your mail server without having to change the archive system.
If you are currently planning a mail server migration and do not yet have any email archiving in use, the REDDOXX MailDepot can help you. First, install the MailDepot, import the existing emails and start with a clean new mail server. For example, our customers, Ansmann AG (german case study) and Süddeutsche Krankenversicherung a.G. (german case study) succeeded.
Allocate emails that have to be retained as a matter of law
One of the unique features of the REDDOXX solution for email archiving and management is that it clearly allocates and identifies emails that have to be retained as a matter of law. It can also be connected to existing DMS (document management systems) and allows the retroactive archiving of existing mailboxes.
It is also important for the observance of compliance and data retention policies that auditing by way of the double-checking (four-eye) principle is possible.
Other key benefits and highlights are the user-friendly operation thanks to the integration into Microsoft® Outlook, as well as the optional access via web browser or smartphone APPs (iOS / Android). The multiple storage support tool is key for system administrators and staff in charge of the IT infrastructure. The same is true for the option of saving archived data in external storage solutions.