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totemodata® – the central file transfer platform designed to meet the many different requirements of secure managed file transfer

Business processes are driven by data. However, if this data ends up in the wrong hands, it can cause great financial damage – not to mention damage to the company’s image.

Data is nevertheless exchanged freely and totally unsecured in most company networks as well as between different companies. That’s because neither the IP protocol nor the FTP servers that are popular for exchanging large files meet current security standards. Moreover, there is a trend towards bigger and bigger email attachments, which is another non-secure way to exchange company data.

If the files are too large to be sent as an email attachment, employees quickly turn to cloud-based consumer file sharing services that are generally not designed to meet the needs of companies, thus leaving their data exposed to security-related risks.

totemodata® is an easy-to-use solution for secure managed file transfer that guarantees data confidentiality, integrity, as well as authenticity in any scenario for organizations across all industries. All data movements between internal and external communication partners, between different systems within the company network, as well as communication processes in business networks are monitored and logged. This makes them completely transparent, which in turn enhances compliance with current regulations such as SOX, HIPAA, PCI DSS, and privacy legislation. With totemodata®, any organization is ready and prepared for audits and reviews.

totemodata® is platform-independent, supports all established file transfer protocols, and seamlessly integrates into any existing IT infrastructure. The product offers complete security by encrypting both data and transfer protocols, while sourcing out large email attachments on secure servers . Its scalability makes totemodata® the ideal solution for companies and organizations of any size.

Administrators need neither programming skills nor knowledge of communication protocols. The workflows and applications can be easily defined with the help of the administration console’s graphical user interface, allowing totemodata® to offer a highly automated environment for secure managed file transfer.

totemodata® is a highly versatile file transfer platform. It enables human-to-human file-sharing as well as human-to-system file transfers. Moreover, totemodata® serves as a central data hub for system-to-system file transfers – both inside and outside the enterprise.

Link: https://www.totemo.com/products/data/overview/introduction/

Secure Email Communication with Customers and Partners with totemomail® Encryption Gateway

totemomail® Encryption Gateway pursues a consistent all-in-one approach for encryption. It protects confidential email communication with any given external partner.

Most employees understand the need for encryption today, and why it is important, when it comes to sending emails with confidential company contents. Nevertheless, countless emails flutter back and forth and yet many are not encrypted at all. What’s going on? It is often due to a lack of understanding of how to encrypt these emails. Sometimes it is because of pure and sheer laziness since the employee thinks encryption entails extra effort. These are a few reasons why an email solution needs to securely encrypt messages and why the process needs to be easy to use and automated, too.

totemomail® Encryption Gateway features a high level of security and it is easy for end users and administrators alike to use. The everyday user will have no need to think about encryption because the software is based on a high level of automation.

Encrypted transmission of all emails including delivery confirmation, sender identification, guaranteed message integrity as well as message non-repudiation are the automated core functionalities of the solution.

totemomail® Encryption Gateway is completely transparent, requires neither additional email clients nor plug-ins and is therefore easily and quickly integrated into any existing environment. The sender and the recipient do not need to adapt their work processes since the company security policies are centrally defined and applied.

Moreover, it is flexibly scalable and capable of multi-tenancy. If operated in a clustered environment, all settings can be configured on a single system. Furthermore, the solution is fully compatible with a number of third-party systems.

Optionally combined with totemomail® Internal Encryption, totemomail® Encryption Gateway becomes the high-performing and innovative hybrid solution totemomail® Hybrid Encryption.


Key Facts

- Automated Certificate and Key Management
- Automated User Enrollment
- Administration via Graphical User Interface
- Defining Security Policies
- Comprehensive Automated Reporting
- Enhanced Observance of Compliance Standards due to Auditability

Benefits

Organizational benefits
- Flexible and secure email communication with external partners with or without an encryption technology of their own
- Security and cost-­efficiency due to high level of automation and ease of use
- Central encryption and decryption of emails
- Central definition and application of security policies and compliance standards
- Investment protection and strategic freedom through numerous interfaces with third‐party systems

Administration benefits
- Easy integration into existing IT infrastructure
- No installation of specific email clients or plug-‐ins necessary – neither for employees nor business partners or customers
- Graphical user interface for administration console
- Granular definition of user roles
- No user training necessary due to transparent handling

User benefits
- Easy and secure communication with external partners
- Work processes and software remain unaffected by implementation, no need to learn new software program
- Consistent observance of security policies and compliance standards

Link: https://www.totemo.com/products/mail/encryption-gateway/overview/

Secure Internal Email Communication with totemomail® Internal Encryption

totemomail® Internal Encryption is an innovative FIPS 140-2-validated module that protects sensitive emails within an organization’s network all the way from sender to recipient – neither participant requires additional software nor plug-ins for email clients.

In many cases, it also makes sense to use encryption in internal email communication. It may be necessary to keep information private from third parties like nosy administrators or other employees. For example, this is the case when the HR department sends an email with personal information on an employee or when board members exchange sensitive company information.

totemomail® Internal Encryption takes care of this often neglected aspect of secure email communication. The innovative technology is patent pending for international protection. What’s more, it is the only solution of its kind that does not require you to install plug-ins or additional software components.

The solution is able to encrypt messages not only on workstations and laptops, but also on smartphones and tablets. Accordingly, companies protecting their emails with totemomail® Internal Encryption are thoroughly prepared for BYOD strategies.

Combined with totemomail® Encryption Gateway, totemomail® Internal Encryption becomes the high-performing and innovative hybrid solution totemomail® Hybrid Encryption, the right solution for encrypting emails end-to-end from the initial sender right to the recipient.

Benefits

Organizational benefits
- Exchange of encrypted emails within the company’s own network, using S/MIME
- Security and cost-efficiency due to high level of automation and ease of use
- Central encryption and decryption of messages at the gateway
- Central definition and application of security policies and compliance standards
- Investment protection and strategic freedom through numerous interfaces with third-party systems
- Central security checks such as virus control, content scanning, anti-spam protection, etc.
 
Administration benefits
- Easy integration into existing IT infrastructure
- No installation of specific email clients or plug-ins necessary – neither for co-workers nor external communication partners
- Graphical user interface for administration console
- Granular definition of user roles
- No user training necessary due to transparent handling
- Automatic generation and management of personal certificates

User benefits
- Secure and flexible communication with internal and external partners
- Work processes and software remain unaffected by implementation, no need to learn new software program
- Consistent observance of security policies and compliance standards

Link: https://www.totemo.com/products/mail/internal-encryption/overview/

Secure Mobile Communication with totemomobile®

Leading modern-day businesses provide their partners and customers with flexible high-quality services. In order to cater to their needs anywhere and at any time, these businesses also promote their employees’ possibilities to communicate securely from their mobile devices.

totemomobile® solutions support these companies’ initiatives and make sure companies can rely on the security and ease-of-use for which email encryption solutions such as totemomail® are known, even in their mobile communications.

totemomobile® ActiveSync Proxy supports Microsoft’s Exchange ActiveSync (EAS) protocol, which has become the de facto standard for synchronization between mail servers and mobile devices. This protocol is supported by most mobile operating systems. As a result, sending and editing encrypted emails is now that much easier on any device.

totemomobile® PushedPDF Reader is the perfect complement for businesses securing their external email communication with totemomail® Encryption Gateway. It enables recipients without an encryption technology of their own to process totemomobile® PushedPDF Reader messages regardless of where they are and what device they use. The app for iOS- and Android-based devices as well as for BlackBerry and Windows Phone is available for free and can be downloaded in the respective App Store.

Link: https://www.totemo.com/products/mobile/overview/